Overview

The Project Files acts as a centralised file library for each company's project documents, correspondence, drawings and photos, which amount to hundreds of thousands on most projects, hence creating the "paperless office". The project files can be uploaded, indexed and distributed in seconds, reducing labour and cost intensive document control, faxing and delivery tasks.

Drawings

The contract drawings can be managed, searched and retrieved efficiently. Using an embedded browser, drawings can be retrieved for browsing, along with mark-up and redlining capabilities with no requirement for CAD software. Editing of drawings is performed offline on standard CAD platforms. VHBuild^™ is compatible with all standard drawing formats such as DWG, DGN, DWF, DXF and HP-GL2.

Documents

Correspondence, meeting minutes, contract documents and specifications etc. can be archived in the user defined directory structure. All standard document file formats are supported with no conversion for web enabling required by the end user. Keyword searches can be performed for all documents contained within.

A suite of document mangement functions are available to empower the users with a high degree of document management capabilities.


Internal Circulation and External Distribution

Documents can be circulated internally by attaching circulation messages and reply deadlines allowing messages to be routed and tracked efficiently amongst an organisation for enhanced internal communication and collaboration.

Files and reports can be selectively distributed amongst the project participants and routed to ensure the fast delivery of information to the appropriate party.


File Activity Logs


Each file produces an activity log to provide a degree of accountability for all users. Any action performed such as view, download, move etc... can be recorded as an 'electronic fingerprint' for all files.


Subfolder Permissions


"Project Files" is the document centre of a project. It houses a lot of important documents and drawings. To enhance access control, every folder and subfolder can have its own permissions setting. Only project administrators and the creator of a folder can set its permissions.

You can grant permissions of each folder to different users according to project needs. This ensures data security in all folders and allows you to quickly establish a secure filing system.


Enhanced File Circulation


With enhanced external circulation, not only can you send files, but you can also attach public or private messages to them. Recipients can receive files, read the associated messages, and reply with ease. This provides an efficient and secure communication and collaboration platform.

Similarly, for internal circulation, recipients can receive files, read the messages, and reply in the same manner with ease.